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Galderma Laboratories, L.P. Medical Grants Portal

Galderma Laboratories, L.P. (Galderma) recognizes the importance of supporting activities that enhance and develop the knowledge, skill set, and proficiency of healthcare professionals. We are committed to supporting the medical community and advancing the science of skin health to address patients’ needs. We do this through a variety of mechanisms, such as providing medical grants in the form of funding and/or in-kind product, for Medical Education Activities, clinical research activities, and residency program trainings.

Medical Education Activities

Galderma Laboratories, L.P. (Galderma) recognizes the importance of supporting Medical Education (ME) Activities for healthcare professionals to increase their knowledge and skills to better address patients’ dermatologic and skin health needs. Results of such activities may lead to greater understanding of the therapeutic areas that we treat, our products and their potential applications, as well as improved patient care.

Galderma accepts unsolicited requests for support from organizations who are interested in conducting their own accredited or non-accredited, independent, ME Activities. Support is awarded based on the identified need for the ME Activity, target audience, stated learning objectives and educational merit, proposed outcomes, budget, and alignment with Galderma areas of interest as reviewed through a formal evaluation process. Galderma may provide monetary and/or in-kind aesthetic product grants; however, no further support will be provided, including the distribution of invitations for a ME Activity.

Galderma does not provide “unrestricted educational grants.” This means that the purpose for the educational grant must be designated, and the designated purpose is the only one for which the funds may be used. Furthermore, the purpose of funding must be pertinent to Galderma and the educational portions of the ME Activity. For example, funding used for general support of a multi-topic meeting is not appropriate.

Submit a Request

Galderma is interested in Medical Education (ME) Activities that lead to a greater understanding of the therapeutic areas that we treat, our products and their potential applications, as well as improved patient care. Requests for ME Activity support must align with the company’s defined areas of strategic interest. Currently these include:

  • Prescription
    • Acne
    • Rosacea
  • Aesthetics
    • Hyaluronic acid fillers
    • Poly-L-lactic acid (PLLA)
    • Neuromodulators
  • Consumer Skincare
    • Moisturizers
    • Cleansers
    • Acne Medications

For further information on Galderma’s areas of interest, please visit www.galderma.com/us.

Galderma accepts requests for monetary and/or in-kind product support for the following types of independent Medical Education (ME) Activities that may be accredited (CME) and non-accredited (non-CME):

  • Live Meetings
    • National/Regional Events
    • Workshops
    • Symposia
    • Live Webcast
  • Enduring Materials/Activities
  • Digital Activities/Programs
  • Grand Rounds
  • Journal Publications/Supplements
  • Performance Improvement Initiatives
  • Patient Education Initiatives
  • Residency Program Aesthetic Product Training
  • Single-Supported & Multi-Supported Events/Programs

The following aesthetic products are available for request through a ME grant:

  • Dysport® 300 unit vial
  • Restylane® Defyne 1.0 mL syringe
  • Restylane® Refyne 1.0 mL syringe
  • Restylane® Lyft 1.0 mL syringe
  • Restylane® Silk 1.0 mL syringe
  • Restylane-L® 1.0 mL syringe
  • Sculptra® Aesthetic 367.5 mg vial

Galderma will not consider requests in support of the following:

  • Unrestricted educational grants
  • Support or payments made directly to individual physicians or groups of physicians
  • Travel, lodging, honoraria, registration fees, or personal expenses for non-teacher or non-author participants of a ME Activity
  • Textbooks
  • Journal clubs
  • Support for activities that have already occurred
  • Non-buffet meals or individual meals not made available to all ME Activity attendees
  • Grants that are intended to directly and commercially promote Galderma products
  • Recreational or entertainment activities associated with educational programs
  • Staff development or training
  • Capital equipment purchases or operating expenses
  • Building or construction funding
  • Support for political organizations or lobbying activity
  • Support for programs about business management with topics such as "coding” or “office management"
  • Requests that create a conflict of interest for Galderma
  • Support for specific religious activities or beliefs
  • Support for labor unions
  • Support for fraternal, service, or veteran’s organizations
  • Support for organizations that discriminate on the basis of race, color, creed, sex, national origin, sexual orientation, age, or veteran or disability statuses
  • Activities that occur outside of the U.S.
  • Charitable contributions
Med Ed

All Medical Education (ME) Grant Requests ("Grant Requests") must be submitted through Galderma's Medical Grants Portal ("Portal"). Grant Requests submitted through any other means will not be accepted. The steps of the submission process are further detailed below:

  1. Submission: A Grant Request is submitted in the Portal by an Activity Provider.
  2. Review: The Grant Request is routed to an internal committee for review and a written notification of the committee’s decision is sent.
  3. Letter of Agreement: If the Grant Request is approved, a Letter of Agreement (LOA) is executed between Galderma and the Activity Provider before the start date of the ME Activity. Support from Galderma is contingent upon a fully executed LOA and compliance with the terms and conditions of the LOA.
  4. Provision of Support: Once a LOA is executed, Galderma will provide support for the ME Activity and the ME Activity may start.
    1. Payment: Payment in the form of an electronic funds transfer (EFT) will be made based on the terms established between Galderma and the Activity Provider.
    2. Product: Product will be shipped directly to a licensed HCP authorized to receive product on behalf the Activity Provider. Shipping and delivery dates will be mutually agreed upon between Galderma and the Activity Provider.
  5. Activity Completion: Upon completion of the Activity, the Activity Provider will furnish Galderma with a complete budget reconciliation and product reconciliation, as well as an Outcomes Measurement Report. For Activities that include multiple components, or occur over a longer period of time, progress reports and interim update notifications of any major progress (e.g., launch of program, interim outcomes data, completion of program, etc.) should also be provided to Galderma.

Please note that changes may occur as we periodically update our Process.

Galderma accepts Grant Requests on an ongoing basis. Grant Requests must be submitted at least 12 weeks in advance of the ME Activity’s start date to allow for internal review and processing.

You will receive a notification email confirming the submission of each Grant Request.

You may log into the Portal at any time to check the current status of each submitted Grant Request.

Once a Grant Request is submitted, no changes can be made. However, if the internal committee requires clarification or has questions a "Request for Additional Information" will be issued.

All Grant Requests must be submitted at least 12 weeks in advance of the planned ME Activity start so that Galderma is able to complete the review process and fully execute a Letter of Agreement prior to the ME Activity’s start date, if approved. Decisions may take longer if additional information is needed, or for larger educational programs, and additional processing time may also be needed around company and national holidays. Please note that Grant Requests may be declined due to insufficient processing time.

A "Request for Additional Information" is sent when additional information is needed in order for the internal committee to make a determination regarding support. If the additional information provided is insufficient or not received in a timely manner, the Request may be denied.

Medical Education (ME) Grant Requests (“Grant Requests”) must be submitted by an independent, reputable provider with a history of conducting scientific or educational programs in accordance with all applicable requirements and guidelines. “Independent” means that the provider must not be involved in advising or otherwise assisting Galderma with the conduct of its business, including the sale or marketing of its products.

The following types of organizations are eligible to submit ME Grant Requests:

  • Medical Education Companies
  • Hospitals
  • Academic Institutions
  • Community Health Centers
  • Accredited and Non-accredited Providers
  • Professional Societies and Associations
  • Residency Programs

Galderma does not accept Grant Requests from or for individual physicians or groups of physicians.

The following information is required to submit a Grant Request:

  • Letter of Request
  • Activity Description
    • Target Audience
    • Anticipated Number of Attendees
    • Delivery Format
    • Areas of Interest to Galderma
  • Activity Agenda
  • Needs Assessment
  • Proposed Learning Objectives
  • Outcomes Assessment and Measurement Plan
    • Inclusion of Moore’s Outcomes Levels
  • Grantor Attendee Policy (if live meeting)
  • Specific Purpose of Funding (if monetary support)
  • Detailed, Itemized Budget
  • Accreditation Certificate (if accredited)
  • Type & Amount of Support Requested From Galderma

Please note that changes may occur to our requirements as we periodically update our process.

All Grant Requests must include an itemized budget with costs that reflect the expenses for the entire ME Activity to ensure that the amount of support provided is appropriate. Galderma will consider reasonable requests for funding in support of a ME Activity, but does not provide unrestricted educational grants. The following must be included in the itemized budget submitted with the Grant Request:

  • The purpose of funding must be designated, and the designated purpose is the only one for which the funds may be used. For multi-supported activities, the purpose of funding must be designated for the educational portions of the ME Activity pertinent to Galderma.
  • All anticipated sources of income (to include registration fees and other expected sources of monetary support from third parties) must be listed. All anticipated sources of income must not exceed the anticipated costs of the ME Activity (requested Galderma support by itself, or in combination with other expected sources of monetary support from third parties).

Upon approval of a Grant Request, Galderma will execute a Letter of Agreement (LOA) with the Activity Provider. All ME Activities supported by Galderma must abide by the terms of Galderma’s LOA; no other LOAs will be accepted. Galderma may not provide any support to the Activity Provider until the LOA has been fully executed. The LOA must be executed before the start date of the ME Activity or no support will be provided.

The LOA will require the Activity Provider to:

  • Retain control over the design and conduct of the Activity;
  • Conduct the Activity independently, without any influence from Galderma;
  • Ensure that the Activity is unbiased and objective and addresses all relevant treatment options, rather than focusing on a single product;
  • Provide meaningful disclosure to the audience (i.e., disclosure that is reasonably calculated to reach the relevant audience in a manner that will alert them to potential biases) at the beginning of the Activity regarding:
    • Galderma’s financial support;
    • Any significant professional or financial relationships (i.e., relationships that may give rise to an actual or perceived conflict of interest) between Galderma and the individual presenters or moderators (e.g., investigator, grant recipient, etc.); and
    • Whether unapproved uses of products will be discussed.
  • Make available a reasonable opportunity for discussion and a question-and-answer session at the end of the Activity;
  • Acknowledge Galderma as a source of funding for the Activity in any written materials; and
  • Return any unused grant funds to Galderma.

Based on the information provided in the initial Grant Request, the LOA must indicate whether the Activity Provider will make the ME Activity available to learners through the production of Enduring Materials. Memorializing the Activity Provider’s intent to create Enduring Materials in the LOA ensures that Galderma’s decision to provide funding to support the creation of Enduring Materials is made without any knowledge of the ME Activity’s favorability to Galderma.

At the beginning of any Enduring Materials that are produced for a ME Activity, the Activity Provider must disclose the following information:

  • The format of the Enduring Material;
  • The start and end date of the Enduring Material; and
  • How the Enduring Material will be updated, if applicable.

For Enduring Materials that are available to learners for a period longer than one (1) year, the Activity Provider will be required to update the Enduring Materials to reflect any new scientific developments. Enduring Materials must be reviewed at least once every three (3) years. Galderma may not be involved in providing or distributing ME Enduring Materials.

Updates

Activity Providers are required to notify Galderma of any of the following updates:

  • Change of Scope; and
  • Progress Reports, if applicable.

Post-Activity Reconciliations

Upon completion of the ME Activity, the Activity Provider must submit the following reconciliations:

  • Outcomes Measurement Report;
  • Budget Reconciliation; and
  • Product Reconciliation.

If Galderma does not receive all reconciliations, the Activity Provider will not be allowed to request additional support from Galderma.

Any ME Activity that undergoes significant changes requires a “Change of Scope” notification to Galderma. These changes will be re-reviewed by the committee and could result in a change in the support that Galderma has committed to that ME Activity. These changes must be submitted in writing to usmedicalgrants@galderma.com. Please submit the following information:

  • Reference number of original ME Activity;
  • Changes from the initial grant request;
  • Rationale for changes; and
  • Any updated documents (e.g., activity detail, agenda, brochure, budget, etc.).

For ME Activities that include multiple components, or occur over a longer period of time, progress reports and interim update notifications of any major progress (e.g., launch of program, completion of program, etc.) should be provided to Galderma. Progress report timing will be dependent on the length of the ME Activity and may be monthly, bi-monthly, or quarterly.

The Outcomes Measurement Report should detail the following:

  • Program Summary
    • Type of Event/Activity
    • Participation Demographics
    • An overall summary that demonstrates the ME Activity met its stated learning objectives
  • Participant Evaluation Form Summary
    • Summary of any pre-test and post-test results
  • Post-activity Results Summary

The Activity Provider must be able to produce accurate documentation detailing the receipt and expenditure of Galderma’s monetary grant support. This budget reconciliation must detail the following:

  • Planned expenses as provided in the initial grant request application;
  • Actual expenses spent during the course of the ME Activity, including how Galderma’s funds were allocated;
  • Unused support from Galderma; and
  • Sources of income for the Activity (multi-supported activities should list all sources of income, not just the granted funds from Galderma).

If there are any unused grant funds after ME Activity completion, the Activity Provider will be required to refund an amount proportional to the amount of funding Galderma originally provided.

The Activity Provider will certify in writing that all product was used during the ME Activity, or that there is remaining unused or partially used product that needs to be returned or destroyed. The Activity Provider will send a notification e-mail following the ME Activity completion.

Galderma is committed to maintaining integrity in all of our professional relationships; we operate under the highest ethical standards and in full compliance with all applicable laws, regulations, industry codes, and guidelines. Approval of funding is never related to or conditioned upon past or future prescriptions or purchases of Galderma products. Furthermore, Galderma does not offer or provide funding to encourage or to reward the prescription, purchase, ordering, or recommending of Galderma products.

Our grant review and approval process is in full accordance with the recommendations and the guidance of the US Food and Drug Administration (FDA), the Accreditation Council for Continuing Medical Education (ACCME), the Office of Inspector General (OIG) Compliance Program Guidance for Pharmaceutical Manufacturers, the PhRMA Code on Interaction with Health Care Professionals, the AdvaMed Code of Ethics on Interactions with Health Care Providers, and National Physician Payment Transparency Program: Open Payments “Physician Payment Sunshine Act,” as well as internal Galderma policies.

Medical education (ME) grant support is never based on or linked to the prescribing, formulary, purchasing, or reimbursement policies or practices of Galderma. In other words, Galderma does not use ME grants to generate or reward business from the entity receiving the grant. Galderma does not provide ME grant support as a means to:

  • Give preference to high prescribers or purchasers;
  • Fulfill a customer’s business needs;
  • Respond to a customer’s request for product discounts; and
  • Meet a gap with respect to competitor product pricing.

Furthermore, Galderma also may not receive anything of value in return for providing ME grant support, which includes but is not limited to:

  • Promotional exhibit booth space;
  • The opportunity to select faculty;
  • The opportunity to host a separate Galderma -sponsored meal for the attendees; and
  • The opportunity to design the ME Activity.

All applications submitted for ME grant support that contain commercial/corporate sponsorship information regarding fees related to the purchasing of a booth or exhibit space, or monetary “levels of support” will not be accepted. This type of request is not appropriate for ME grant support and should be directed to our commercial sponsorship team at galderma.sponsorships@galderma.com.

Galderma operates in compliance with all applicable laws, regulations, and guidelines, such as the National Physician Payment Transparency Program: Open Payments “Physician Payment Sunshine Act,” and the Food and Drug Administration (FDA) and Accreditation Council for Continuing Medical Education (ACCME) guidelines, as well as internal Galderma corporate policies.

When you submit your application for review, the information you submit will be used for the sole purpose of evaluating your request for support. By submitting materials for review, you agree that the information is not confidential, nor proprietary, and may be referred to a number of different persons at Galderma to determine the level of interest in supporting your request.

If Galderma funds are granted for an ME Activity, the source of support must be disclosed to the learners prior to the beginning of the ME Activity, in one or more of the following: program brochures, syllabi, and other program materials, and at the time of the ME Activity. This disclosure will not include the use of a trade name, product-group message or commercial interest’s logo. The acknowledgment of commercial support may state the name of the company only.

For live ME Activities, you are required to submit details regarding your organizations grantor attendee policy. Should Galderma provide ME grant support, Galderma reserves the right to monitor the Activity at its discretion. Prior to the start date of the Activity, Galderma will notify the Activity Provider if a Galderma representative will be monitoring the Activity. Complimentary access should be given for the entire duration of the Activity. For clarification, this is for observation purposes only; no continuing education credits will be requested by the Galderma designated monitor. If Galderma is not permitted to monitor the Activity, these details should be communicated upfront in the initial request for grant support.

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